Permits Flow Procedures - Evaluate

Many activities need to occur in this grouping. They do not necessarily have an exact order as designated by the dashed box around them.  Answers to the following need to be found : Is permit for work in our domain? Is permit for work allowed by the department? Is the party applying for the permit the correct party to do so? Does the scope of work necessitate direct contact or meetings? The form needs to be correctly filled out and complete. This may be a simple fix or may require rework by the applicant. A thorough compliance check entails reviewing the request against applicable codes, regulations, standards, traffic law. Supporting documents need to be checked. They may include such things as: Plans, Insurance certificates, Studies, Environmental clearance, Traffic control, Joint use agreement, ADOT Lease, letters from other agencies. Not a all requests have the required supporting documents. In that case, further submittals should be requested.  It is the responsibility of the requestor to remedy any deficiency.   After determining the distribution routing (i.e., Regional Traffic, Drainage, Roadway Design, Design Consultants, Landscaping Supervisor, Traffic Design, etc.), prepare and include an   administrative completeness letter and make distribution. If the request is denied or the requestor fails to respond in a timely manner, the file will be closed. Written notification of request status and may instruct the requestor to resubmit a request or correct the deficiency identified by ADOT.

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